The Miami Twp. trustees cancelled their meeting Tuesday because not enough trustees will be present to take care of business.
The meeting is the fourth cancelled this year, according to township records.
It was cancelled late Friday after township officials determined that trustees Mike Nolan and Charlie Lewis would be absent, officials said.
Late last week, Nolan sent out an email notifying township officials he would be absent last week, triggering a message from Lewis that he also would be absent.
“I will be out of town and unable to attend Tuesday’s meeting,” Lewis said in an email sent last Friday to township officials.
Their absence leaves the three-person board with a lack of a quorum needed to take action on bills and other business items.
The cancellation also places on hold zoning cases scheduled for public hearing and trustee approval involving changes proposed in the Austin Landing development plan and action required for the township to designate streets within the Exchange at Spring Valley development as public road.
By the end of the year, Trustee Deborah Preston said the trustees need to meet to take care of regular business and adopt a 2014 budget.
“We have a lot of work to do,” Preston said. “I’m ready and available.”
For the past year, the Dayton Daily News has been covering problems in Miami Twp. ranging from absences to porn on township computers to ethics issues to firings and staff cuts. The township is home to 30,000 residents, the Dayton Mall and Austin Landing.
So far, Lewis has been absent from 10 meetings this year, according to township meeting minutes.
Lewis’ absence on Sept. 24 prompted the trustees to call a special meeting on Sept. 26 to amend the township’s Phase II funding of the Austin Landing development, after Preston voted against the plan.
Lewis, who works as a truck driver, could not be reached for comment on his latest absence or attendance record this year.
Nolan, president of the board, said he had long planned to be out of town for his daughter’s wedding and the holiday week leading up to the ceremony next weekend in Baton Rouge, La.
“I had asked Charlie to preside over the meeting. They could just take care of business,” Nolan said Friday. “I thought he would be in town for Thanksgiving.”
Andrew Papanek, one of two trustees-elect, said he and Trustee-Elect Bob Matthews have been trying to set up a meeting with Lewis to encourage him to regularly attend meetings and to discuss the coming two years.
“It’s a shame that he hasn’t responded. We can’t get together and have a game plan so to speak,” Papanek said.
Township attendance records show Tuesday will be Nolan’s second absence and Preston has been absent once in 2013.
The trustees generally hold two regular meetings a month.
Problems develop when the local government lacks enough available trustees to casts votes for more than a month, Acting Administrator Greg Rogers said.
“We’re able to operate if a meeting’s missed. I really wouldn’t want to go beyond two,” Rogers said.
Nolan said he would attend the meeting, to be rescheduled for Dec. 3, and the remaining regular meetings.
Nolan was defeated in the November election. Preston did not seek re-election.
Lewis, who is in his third term, has indicated he is not planning to run for a fourth term.